Property Management Software to supercharge your business
The #1 ERP Software Solution for Real Estate and Construction Businesses in Philippines.
Are you a fast growing real estate or a construction business and still relying on excel reports & multiple outdated systems to manage your day to day challenges. Well, it’s time for you to move on. Run your growing business on most trusted, secure and complete ERP system to accelerate your business.
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Digitally Transform your Real Estate Business
In4Suite® is an established leading ERP player in the Construction and Real Estate industry, helping real estate developers move towards an increasingly digital world, and manage their day-to-day activities efficiently.
Simplest way to manage your construction business
Business Development: Land Banking
The Business development module essentially captures the starting point of the core development process.
- Land Banking and Land details management.
- Details of Land purchased, or to be purchased with workflows and plan.
- Includes detail land survey map achieving, storage of DWGs. Etc.
- Captures all details of land purchase and payment schedules including ownership information, title information, agent associated.
- Captures essence of transactions :JD, JV, Outright purchase, or redevelopment.
- TDR applicability on purchase.
- Land Details with FSI available is mapped onto information for costing.
- Workflow detail on purchase of land and approval of purchase to ensure
- 100% clarity of land purchase.
- Google API integration with Google Maps, can check demographics and facilities available alongside land being purchased.
Court Cases & Legal Documentation
- Court Case Management.
- All legal document management associated to various modules across the application.
- Creation of Lawyer Work Orders
- Managing Legal Fees, Court Fees, etc.
- Documentation Templates for all transactions.
- Linked to Liaison and Business Development to manage land purchase process. Linked to Sales to manage Agreement of sale and closure process.
Clearances & Certifications
- Linked to Business Development to update status of various certifications, NOC’s and clearances required on or prior to purchase of land.
- Can maintain documentation related to all Liaison works.
- Maintain a checklist and schedule of clearances.
- Linked to post purchase activities, construction closure activities as well.
- Master for all clearances and certifications maintained, with steps required.
Projects Setup & Control
- Location of master setup to create projects from Land bank.
- Executive Management control center.
- All key parameters for a project are setup using this module.
- Engineering Budgeting triggers, as well as Sales/Marketing budgeting triggers are initiated from here.
- Sales payment plan creation, control of pricing escalations, PLCs, Car Park Stock, etc.
- Definition of check lists for hand over.
- Maintenance Deposits definition.
- Closure of projects and Criteria.
Leads Management
- Tracking all leads from all sources.
- Mapping of leads and qualification process by internal sales teams.
- Follow up process map and trigger point setting at each stage.
- Tracking efficiency of Pre-Sales and Leads management.
- Managing the sales funnel.
- Capturing of all interactions at all levels with customer and pushing the deal towards closure.
- Inbound / outbound calling, emails, voice call tracking, CTI integration (inbound and outbound) possible with auto – recording of interaction facility.
- Targets per sales person and actuals performed.
Sales Booking, Payment plans, Collections
- Maintain Sales Stock : Sold, Available, Blocked, On Hold, unReleased.
- Customer Profile: CRM, Customer interaction Management, Sold
- Units Management. Customer management via self-service Customer Portal.
- Booking form, creation of payment schedule, receipts against schedule.
- Receipt creation, Interest on Delayed payments, Excess Amounts.
- Auto Demand letter generation, Payment Reminders.
- Collection reminders and collection aging lists.
- Transfer of units. (Resale)
Budget Control, Work Orders, Schedule, Contracting
- Budgeting and Estimation of works.
- Creation of a budget by work category for issue and control of Work Orders.
- Create a budget by Material Type for issue and control of Purchase Orders and ordering of material by Purchase department.
- BOQ Master upload, Issue Work Orders, Maintain Contractor Master
- Indenting from site against WO for Materials as per schedule (creation of indenting schedule).
- Receive goods at site (GRNs) and update of Inventory.
- Issue goods against Indent/WO/BOQ.
- Frequent Real time updates via Abstracts from site.
Purchase Orders, Inventory
- Receive alerts on receiving Indents for materials from site.
- Collate indents on similar materials to produce Purchase Order.
- Maintain Supplier Master and Material Master and Quotations.
- Manage returns to supplier. Keep list of best suppliers/supplier performance in check.
- Inventory Management.
- Transfer of Materials from one-site to another.
- Transportation / Transporter management.
- Import of Material PO’s for international Ordering.
- Scrap Sales of Materials.
Liability Booking, Cash Flow, Accounts, Payments
- Approvals of all payments – Land, Legal, Liaison, Projects, WO/Certificates, Supplier Certificates, Sale Receipts, Leasing Receipts, Property Management Receipts and Expenses, General Expenses, etc.
- Adjusting of appropriate Taxes.
- Auto JV Posting into Accounting System.
- Creation of COA and mapping to transactions for auto posting.
- Review of Financial Statements :Day Book (Bank, Cash), Balance Sheet, Profit and Loss, Cash Flows.
- Schedule of Payments based on Cash flows.
- Form 16a, VAT Reports, eTDS Extract into Excel
Leasing, Revenue Shares, CAMS.
- Customer Management/Tenant Management.
- Creation of Term sheet with appropriate terms and conditions including rent free period management, deposits, car parks, amenities, right of first refusal, etc.
- Issue of LOI to multiple customers during negotiation.
- Workflow approval of Term Sheet and Terms and Conditions which multi-term sheets are active.
- Revenue Share agreements.
- Common Area Billing (CAMS).
- Bulk generation of invoice.
- Definition of various types of Stock
- Mall Management features.
Property/Facility Management
- Define Property Management projects to manage both Internal (self built) and external.
- Define budgets for Management of Property including billing and revenue schedule.
- Manage sub contracts / issue Work Orders to manage sub contractors. E.g. for Security, House Keeping, etc.
- Issue Payments as per budget planned.
- Collect monthly receivables.
- Create work check lists and activity based optional reporting matrices.
HR & Payroll
- Employee profiles maintained in a structured and standard format
- Feature to upload employee photograph and resume
- Detailed record of the employee skills with their ratings and experience
- Managing of organization and employee calendar
- Record of employee’s family, medical insurance, bank details, etc.
- Travel related personal preference of employees
- Workflow based Leave requisition and approval system
- Configuration and maintenance of review details of employees
- Configuration of Holidays based on region and location.
Reimbursement, Imprest, COA Control
- Submission of daily expense Bills
- Operational Expense Booking at Corporate Level or Misc expenses associated to project.
- Workflow based on expense type, COA with Budget control.
- Expense Reimbursement including the likes of Imprest payments.
- Auto JV posting at line item level.
- Printing of Expense Statement.
- Allocation of Expenses to appropriate heads.
Assets
- Asset register
- Asset periodical maintenance
- Asset Insurance and warranty tracking
- Depreciation calculation
- Allocation of asset to project and tracking of usage.
- Tracking utilization of assets.
- Raising the purchase requests for procurement as required by projects or as capital purchase for company.
Document Management System
- A Complete Document Management Solution.
- All common document formats supported for Indexing.
- Leverages Microsoft’s Index server technology to not only index key words tagged to document but also what is relevant info inside the document.
- Tagging and Search facility.
- Versioning of Documents.
- Workflows on Document control.
- Alerts on subscribed folders.
- Linked into all modules to create a knowledge management solution.
- Access controls and moderators.
Travel Management
- Manage all Billable and non-billable travel for projects, clients and other activity.
- Ability to allocate an internal or external travel desk and assign a person(s) responsible for making all reservations.
- Workflow to get approval for any travel requests.
- Ability to raise a travel request, get the appropriate approvals and direct the request (with alerts) for the bookings to be done and tickets attached back in the workflow.
- Ability to book Airlines, Trains, Hotels, Cars, etc. in one request. Reporting to track – who is traveling from which location to what location and do necessary analysis to optimize travel.
- Reporting to track – who is traveling from which location to what location and do necessary analysis to optimize travel.
Business Intelligence, to get deeper insights
Embrace the only real estate ERP with Qlik’s advanced real-time Business Intelligence solution. Harness upon deep actionable insights to identify areas of improvement, and fix them with our tool.
Be it purchase, engineering, sales or any other business process, keep an eye on the metrics that matter and help you understand your real estate business better.
With our tool and your data, make reports more powerful, dynamic and fun.
Integration with the best tools to supercharge your business goals.
We have got you covered with the third party integrations you need. Connect In4Suite® data with the popular tools that you might be using every day like Tally, Qlik, QuickBooks, SAP FICO, Salesforce, CTI and Oracle Financials.
We have also built various portals and apps(iOS and Android) to assist you and your clients/vendors access data on-the-go.
Customer Support
In4Suite® Global Support is here to help. We have built a world-class support system to give our customers a smooth and pleasant customer support experience. Get connected to the best expertise in the industry for solutions that your business depends on.
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Our Local Presence
Address
3/F @5600 Sergio Osmena Highway corner, Arellano St., Palanan, Makati City 1235, Philippines.
