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Table of Contents
13 Assets ........................................................................................................................................ 2
13.1 Register ............................................................................................................................ 2
13.2 Maintenance ................................................................................................................... 7
13.2.1 Schedule .................................................................................................................. 7
13.2.2 Actual ........................................................................................................................ 9
13.2.3 Material Issue ...................................................................................................... 11
13.2.4 Material Consumption ....................................................................................... 13
13.3 Masters ........................................................................................................................... 15
13.3.1 Master Tables ....................................................................................................... 15
13.3.1.1 Asset Brand Name ........................................................................................ 16
13.3.1.2 Asset Group Type .......................................................................................... 16
13.3.1.3 Asset Insurance Company ......................................................................... 17
13.3.1.4 Asset Manufacturer ....................................................................................... 18
13.3.1.5 Asset WriteOff Reason Master .................................................................. 19
13.3.1.6 Condition Category ....................................................................................... 20
13.3.1.7 Condition Master ............................................................................................ 21
13.3.1.8 Asset Attribute Category ............................................................................ 22
13.3.1.9 Asset Attribute Master ................................................................................. 23
13.3.2 Asset Type ............................................................................................................. 24
13.3.3 Asset Sub Type ................................................................................................... 25
13.3.4 Asset ........................................................................................................................ 26
13.3.5 Depreciation Calculation .................................................................................. 28
13.3.6 Store Master ......................................................................................................... 29
13.3.7 Supplier .................................................................................................................. 30
13.4 Reports ........................................................................................................................... 35
13.4.1 Finance ................................................................................................................... 36
13.4.1.1 Fixed Assets Depreciation Schedule-Company Act-Detail(Item
Wise) 36
13.4.1.2 Fixed Assets Depreciation Schedule-IT Act-Detail(Item Wise) ... 36
13.4.2 Inventory ............................................................................................................... 36
13.4.2.1 Asset Issue Report ........................................................................................ 37
13.4.2.2 Asset Purchase Register Report ............................................................... 37
13.5 Depreciation ................................................................................................................. 37
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13 Assets
13.1 Register
Companies can register new assets into the system. This includes entering
details such as asset name, description, purchase date, cost, expected life,
depreciation method, and assigning it to a specific location or department. This
process is crucial for tracking assets and calculating depreciation.
To register a new asset, follow the below steps:
1. Navigate to Assets > Register
2. Click Create Asset Register, on the top right corner.
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Fields
Explanation
Data Type
Certifying Company*
Select name of the
authorized company from
the drop-down list that
certifies the asset.
Dropdown
Asset Group*
Choose an asset group
from the from the drop-
down list. An asset group is
a broad classification of the
asset, helping in grouping
similar assets for
streamlined management.
Dropdown
Asset Type*
Choose an asset type from
the drop-down list. An
asset type defines the
primary type of the asset
within the group, such as
Dropdown
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machinery, vehicles, or
furniture.
Asset Sub Type*
Choose an asset sub type
from the drop-down list. An
asset sub type is a further
classification of the asset
under the asset type,
allowing for more detailed
categorization, such as
light machinery or heavy
machinery within
machinery asset sub type.
Dropdown
Asset*
Choose the specific name
of the asset from the drop-
down list.
Dropdown
Asset ID*
Enter a unique identifier
that will be assigned to the
asset for tracking and
retrieval purposes.
Alphanumeric
Asset Serial Number*
Enter the manufacturer's
serial number for the asset,
used for warranty and
tracking.
Alphanumeric
Asset Description*
Briefly describe the asset’s
specifications,
characteristics, or purpose.
Text (Multiline)
Date of Manufacture
Choose from the calendar
the date the asset was
manufactured, useful for
tracking its age and
estimating lifespan.
Date
Put To Use Date*
Choose the date the asset
was or will be first put into
use. This helps initiate its
operational and
depreciation timeline.
Date
Maintenance Effective
Date
Choose from the calendar
the date from which
maintenance activities are
recorded for the asset.
Date
Store Name*
Name of the storage
location where the asset is
housed, useful for
inventory and tracking
purposes.
Dropdown
Warranty Remarks
Additional notes or
conditions related to the
warranty coverage of the
asset.
Text (Multiline)
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Client Name
Name of the client
associated with the asset, if
applicable.
Text
Invoice No
The invoice number
associated with the asset
purchase, used for
reference in financial and
purchasing records.
Alphanumeric
Invoice Date
The date on the invoice for
the asset purchase,
establishing the purchase
date.
Date
Supplier*
The name of the supplier
who provided the asset,
useful for supplier tracking
and management.
Dropdown
Indent No.*
The internal requisition or
indent number that
initiated the asset
purchase, allowing tracking
within procurement.
Alphanumeric
PO Number*
The purchase order (PO)
number associated with the
asset, linking it to its
procurement
documentation.
Alphanumeric
PO Date*
The date on which the
purchase order was issued,
providing a record of the
order’s timeline.
Date
GRN No
The Goods Receipt Note
(GRN) number
acknowledging receipt of
the asset, confirming its
delivery.
Alphanumeric
GRN Date*
The date when the Goods
Receipt Note was issued,
recording the official receipt
date of the asset.
Date
PO Amount*
The total amount stated on
the purchase order for the
asset, recording its
purchase cost.
Decimal
Salvage Value
The estimated residual
value of the asset at the
end of its useful life, useful
for depreciation
calculations.
Decimal
Warranty From
Start date of the warranty
period for the asset,
Date
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indicating when warranty
coverage begins.
Warranty To
End date of the warranty
period for the asset,
indicating when warranty
coverage ends.
Date
Total Tax Amount
The cumulative tax amount
applied to the asset, useful
for calculating total
purchase cost.
Decimal
Gross PO Value
The gross value of the
purchase order, including
taxes and other charges,
indicating the full purchase
cost.
Decimal
Total Tax Credit
The total tax credit
available on the asset
purchase, relevant for tax
reporting and financial
calculations.
Decimal
Net Asset Value
The asset’s value after
applying depreciation and
tax credits, representing its
current worth.
Decimal (Calculated)
Asset Photograph
An image of the asset for
identification, verification,
and record-keeping
purposes.
File Upload (Image)
Grid
Purchase Order Tax Addition
Purchase Order Tax Addition grid is meant for recording additional tax amount
specified in the purchase order for the asset. This helps provide the total tax
breakdown, and in financial calculations.
Vendor Contact Details
Contact information for the supplier or vendor, including phone number and
email, facilitating communication and supplier management.
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3. Click Create
13.2 Maintenance
13.2.1 Schedule
This section deals with the maintenance activities performed on the assets.
Users can schedule preventive maintenance tasks, such as cleaning, oiling, or
calibration, to ensure optimal asset performance and longevity.
To create an asset maintenance schedule, follow the below steps:
1. Navigate to Assets > Maintenance > Schedule > Asset Maintenance
Schedule List
2. Click Create Asset Maintenance Schedule, on the top right corner.
3. Choose an asset by clicking Select under Asset Number.
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4. Once the asset is selected, you will define the schedule under Effective
From. Click Define Schedule.
5. Define the schedule by filling the necessary details.
6. Click Create.
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13.2.2 Actual
This section deals with the maintenance activities performed on the assets. This
section records the actual maintenance activities performed, including the date,
time, technician details, and the parts or materials used.
To create an asset actual maintenance, follow the below steps:
1. Navigate to Assets > Maintenance > Schedule > Asset Actual Maintenance
List
2. Click Create Asset Actual Maintenance, on the top right corner.
Fields
Explanation
Data Type
Asset Number*
Unique identifier for the
asset, chosen from a
predefined list.
Dropdown
Asset Description
A brief description of the
asset, such as its purpose
or key details, to provide
additional context. This
field is auto-populated.
Auto-populated
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Asset Type
The general category of
the asset (e.g., Vehicle,
Equipment), helping in
organizing and
categorizing assets for
easier tracking. This field is
auto-populated.
Auto-populated
Asset Sub Type
A further specification
within the asset type,
providing a more detailed
categorization (e.g., under
"Vehicle," this could be
"Truck" or "Car"). This field
is auto-populated.
Auto-populated
Project
The main project or
business division to which
the asset belongs. This
field is auto-populated.
Auto-populated
Sub Project
A specific subdivision of
the main project, which
enables detailed tracking
and budgeting at a finer
level. This field is auto-
populated.
Auto-populated
Location
The physical location of the
asset, allowing easy
identification and access
for maintenance purposes.
This field is auto-
populated.
Auto-populated
Maintenance Effective
From
The start date from which
the maintenance plan
becomes active. This field
is auto-populated.
Date (Auto-
populated)
Maintenance Type
Specifies the kind of
maintenance activity, such
as preventive or
breakdown, guiding the
type of work to be
performed.
Dropdown
Maintenance Schedule*
This field fetches the
planned maintenance
interval. The schedule data
comes from Assets >
Maintenance > Schedule
Dropdown (Lookup)
Actual Maintenance Date*
The actual date the
maintenance work was
performed. Choose a date
from the calendar.
Date
Maintenance Done By*
The name the person,
technician, or contractor
Text
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who performed the
maintenance, essential for
accountability and follow-
up.
Observation*
Notes or findings recorded
during maintenance,
documenting any issues,
observations, or
abnormalities identified in
the asset’s condition.
Text (Multiline)
Remarks
Any additional comments
or clarifications related to
the maintenance activity.
Text (Multiline)
Document
Option to attach relevant
documents, such as
maintenance logs, service
reports, or photographs.
File Upload
3. Click Create.
13.2.3 Material Issue
This section deals with the maintenance activities performed on the assets. This
feature tracks the issuance of materials or spare parts from the inventory to the
maintenance team for repair or maintenance purposes.
To create a material issue, follow the below steps:
1. Navigate to Assets > Maintenance > Material Issue > Material Issue List
2. Click Create Material Issue, on the top right corner of the screen.
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Fields
Data Type
Certifying Company*
Dropdown
Store*
Dropdown
Asset Number*
Dropdown (Lookup)
Asset Group
Auto-populated
Asset Type
Auto-populated
Asset Sub Type
Auto-populated
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Asset Description
Auto-populated
Issued Date*
Date
Grid
Material Grid
Specifies the type, quantity, and specifications of the materials being issued,
ensuring clarity on the materials allocated for the asset or project.
3. Click Create.
13.2.4 Material Consumption
This section deals with the maintenance activities performed on the assets. This
section records the consumption of materials or spare parts during the
maintenance process, updating the inventory accordingly.
To create a material consumption, follow the below steps:
1. Navigate to Assets > Maintenance > Material Consumption > Material
Consumption List
2. Click on Create Material Consumption, on the top right corner of the
screen.
Fields
Explanation
Data Type
Asset Number*
Unique identifier for the
asset associated with the
material consumption,
Dropdown (Lookup)
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ensuring accurate tracking
and linkage with the
specific asset.
Asset Group
The main category of the
asset, such as "Machinery"
or "Vehicles," which helps
classify and organize assets
for better tracking and
reporting.
Auto-populated
Asset Type
A further classification
within the asset group
(e.g., "Excavator" or
"Truck"), providing
additional details about the
asset's specific nature and
purpose.
Auto-populated
Asset Sub Type
A more detailed
categorization under the
asset type, giving finer
detail (e.g., "Mini
Excavator" under
"Excavator"), which helps
with targeted tracking of
material usage.
Auto-populated
Asset Description
A brief description of the
asset, summarizing key
details or characteristics to
provide context for the
material consumption
record.
Auto-populated
UOM
Unit of Measurement for
the material being
consumed (e.g., liters,
kilograms), which
standardizes the metric
used to measure the
consumption quantity.
Dropdown
Previous Reading Date
The date of the last
recorded meter or
measurement reading,
used as a reference point
to calculate the interval for
material consumption.
Date (Auto-
populated)
Previous Reading
The last recorded
measurement or meter
reading value, helping in
calculating the amount of
material consumed by
comparing it with the
current reading.
Decimal (Auto-
populated)
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Current Reading Date*
The date when the latest
measurement or meter
reading is taken,
establishing the point in
time for the current
material consumption
calculation.
Date
Current Reading*
The latest meter or
measurement reading
value, used to determine
material consumption by
comparing it with the
previous reading.
Decimal
Created By
The name or ID of the
individual who created the
material consumption
record, essential for
tracking user responsibility
and accountability.
Auto-populated
Created Date
The date on which the
material consumption
record was created,
providing a timestamp for
when the data entry was
completed.
Date (Auto-
populated)
Grid
Material Used
Details the type and quantity of material consumed by the asset over the period,
enabling accurate tracking of resource usage and inventory impact.
13.3 Masters
13.3.1 Master Tables
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13.3.1.1 Asset Brand Name
The master data added here will appear in Assets > Masters > Asset > Create
Asset > Brand Names
Creating Asset Brand Name
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Brand Name from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Brand Name window will appear.
4. Specify the Name and click on Create to complete the step.
5. The new record will now be visible in the list of records.
Edit Asset Brand Name
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Brand Name from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Brand Name window appears. Update Name and click on
Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Brand Name from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Brand Name from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.2 Asset Group Type
The master data added here will appear in
1. Assets > Masters > Asset > Create Asset > Asset Group Type
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2. Assets > Masters > Asset Type > Create Asset Type > Asset Group Type
3. Assets > Masters > Asset Sub Type > Create Asset Sub Type > Asset Group
Type
Creating Asset Group Type
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Group Type from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Group Type window will appear.
4. Specify the Name and Short Name, then click on Create to complete the
step.
5. The new record will now be visible in the list of records.
Edit Asset Group Type
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Group Type from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Group Type window appears. Update Name and Short
Name. Then, click on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Group Type from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Group Type from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.3 Asset Insurance Company
The master data added here will appear in
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Creating Asset Insurance Company
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Insurance Company from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Insurance Company window will
appear.
4. Specify the Name and Short Name, then click on Create to complete the
step.
5. The new record will now be visible in the list of records.
Edit Asset Insurance Company
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Insurance Company from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Insurance Company window appears. Update Name and
Short Name. Then, click on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Insurance Company from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Insurance Company from the drop-down list and click on
Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.4 Asset Manufacturer
The master data added here will appear in
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Creating Asset Manufacturer
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Manufacturer from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Manufacturer window will
appear.
4. Specify the Name and Short Name, then click on Create to complete the
step.
5. The new record will now be visible in the list of records.
Edit Asset Manufacturer
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Manufacturer from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Manufacturer window appears. Update Name and Short
Name. Then, click on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Manufacturer from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Manufacturer from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.5 Asset WriteOff Reason Master
The master data added here will appear in
Creating Asset WriteOff Reason
1. Navigate to Assets > Masters > Master Tables.
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2. Select Asset WriteOff Reason from the drop-down list and click Go.
3. Click on Create on the top right. The Asset WriteOff Reason window will
appear.
4. Specify the Name and click on Create to complete the step.
5. The new record will now be visible in the list of records.
Edit Asset WriteOff Reason
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset WriteOff Reason from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset WriteOff Reason window appears. Update Name and click
on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset WriteOff Reason from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset WriteOff Reason from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.6 Condition Category
The master data added here will appear in
Creating Condition Category
1. Navigate to Assets > Masters > Master Tables.
2. Select Condition Category from the drop-down list and click Go.
3. Click on Create on the top right. The Condition Category window will
appear.
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4. Enter the Name and select an option from the Condition Group drop-down
list. Then, click on Create to complete the step.
5. The new record will now be visible in the list of records.
Edit Condition Category
1. Navigate to Assets > Masters > Master Tables.
2. Select Condition Category from the drop-down list and click on Go.
3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Condition Category window appears. Update Name and
Condition Group, then click on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Condition Category from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Condition Category from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.7 Condition Master
The master data added here will appear in
Creating Condition Master
6. Navigate to Assets > Masters > Master Tables.
7. Select Condition Master from the drop-down list and click Go.
8. Click on Create on the top right. The Condition Master window will appear.
9. Specify the Name and click on Create to complete the step.
10. The new record will now be visible in the list of records.
Edit Condition Master
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6. Navigate to Assets > Masters > Master Tables.
7. Select Condition Master from the drop-down list and click on Go.
8. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
9. The Edit Condition Master window appears. Update Name and click on
Update to complete the step.
10. The changes will now be reflected in the list.
Changing the Status
5. Navigate to Assets > Masters > Master Tables.
6. Select Condition Master from the drop-down list and click on Go.
7. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
8. The record will now indicate an inactive status with the icon.
Deleting the record
5. Navigate to Assets > Masters > Master Tables.
6. Select Condition Master from the drop-down list and click on Go.
7. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
8. The deleted record will no longer appear in the list.
13.3.1.8 Asset Attribute Category
The master data added here will appear in
Creating Asset Attribute Category
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Category from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Attribute Category window will
appear.
4. Specify the Name and click on Create to complete the step.
5. The new record will now be visible in the list of records.
Edit Asset Attribute Category
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Category from the drop-down list and click on Go.
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3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Attribute Category window appears. Update Name and click
on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Category from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Category from the drop-down list and click on
Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.1.9 Asset Attribute Master
The master data added here will appear in
Creating Asset Attribute Master
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Master from the drop-down list and click Go.
3. Click on Create on the top right. The Asset Attribute Master window will
appear.
4. Enter the Name and select an option from the Attribute Category drop-
down list. Then, click on Create to complete the step.
5. The new record will now be visible in the list of records.
Edit Asset Attribute Master
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Master from the drop-down list and click on Go.
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3. All existing records under this master will be listed. To edit a record, click on
the button, which is an edit button.
4. The Edit Asset Attribute Master window appears. Update Name and
Attribute Category, then click on Update to complete the step.
5. The changes will now be reflected in the list.
Changing the Status
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Master from the drop-down list and click on Go.
3. All existing records under this master will be listed. To change the status of
a record, click on icon, which is a status icon. A pop-window will appear
asking for confirmation. Click OK to complete the step.
4. The record will now indicate an inactive status with the icon.
Deleting the record
1. Navigate to Assets > Masters > Master Tables.
2. Select Asset Attribute Master from the drop-down list and click on Go.
3. All existing records under this master will be listed. To delete a record,
click on icon, which is a delete icon. A pop-window will appear asking
for confirmation. Click on OK. Another pop-up window will appear
displaying the message "Deleted Successfully." This completes the step.
4. The deleted record will no longer appear in the list.
13.3.2 Asset Type
The Asset Type section organizes assets based on high-level categories, such as
vehicles, furniture, or electronics. This classification helps users quickly filter,
view, and manage assets based on their types, allowing more effective resource
allocation and tailored maintenance routines.
To create an asset type master, follow the below steps:
1. Navigate to Assets > Masters > Asset Type > Asset Type List
2. Click on Create Asset Type
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3. Add the following details:
a. Asset Group Type
b. Asset Type
c. Short Name
d. Description
4. Click Create.
13.3.3 Asset Sub Type
The Asset Sub Type section provides further granularity within each asset type
by defining specific subcategories. For instance, "vehicles" could be divided into
"cars" and "trucks." This further breakdown helps companies manage assets at a
detailed level, facilitating more tailored reporting, tracking, and servicing.
To create an asset type master, follow the below steps:
1. Navigate to Assets > Masters > Asset Sub Type > Asset Sub Type List
2. Click on Create Asset Sub Type
3. Add the following details:
a. Asset Group Type
b. Asset Type
c. Asset Sub Type
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d. Short Name
e. Description
4. Click Submit.
13.3.4 Asset
The Asset section allows detailed entry for each individual asset in the
organization. This includes specific information like serial asset group type, asset
sub type, quantity, rate, etc. By maintaining complete records of each asset,
organizations gain full visibility over their asset portfolio, which enables them to
efficiently track and manage across the asset lifecycle.
1. Navigate to Assets > Masters > Asset > Asset List
2. Click on Create Asset
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Fields
Explanation
Data Type
Asset Group Type
The general category of
the asset, such as
"Machinery" or "Furniture,"
which helps in grouping
and organizing assets for
easy management.
Dropdown
Asset Type*
The specific type within the
asset group, providing
further detail about the
asset's function or usage
(e.g., "Excavator" or
"Office Chair").
Dropdown
Asset Sub Type*
A more detailed
classification under the
asset type, helping with
further specificity (e.g.,
"Mini Excavator" under
"Excavator") for precise
asset tracking.
Dropdown
Asset*
The unique identifier for
the asset being created,
used for inventory and
record-keeping.
Text
Short Name*
A brief, easily recognizable
name for the asset, used
for quick reference in
reports and listings.
Text
Description
A detailed description of
the asset, providing
additional context or
specifications for easy
identification.
Text (Multiline)
Quantity*
The number of units
available or required for
this asset, important for
inventory tracking and
management.
Decimal
UOM*
The Unit of Measurement
for the asset quantity
(e.g., units, pieces), which
standardizes how the asset
quantity is tracked and
recorded.
Dropdown
Rate*
The per-unit cost or rate of
the asset, used for
valuation and budgeting
purposes.
Decimal
Minimum Order Quantity
The minimum quantity
required when ordering the
asset, helping in
Decimal
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procurement and inventory
planning.
Bench Mark Lead Time*
The standard or estimated
time required to procure or
deliver the asset, assisting
in logistics and planning.
Numeric (Days)
HSN Code
The Harmonized System of
Nomenclature (HSN) code
for the asset, used for tax
and compliance purposes,
especially relevant for
goods and materials.
Alphanumeric
Grid
Brand Names
Brand Names are the specific brands associated with the asset. This field allows
companies to document and identify asset sources, which can be crucial for
ensuring quality standards, and assessing vendor reliability.
Terms and Conditions
This section is to be filled with any specific terms and conditions related to the
asset, including clauses on warranty, maintenance requirements, service
agreements, or usage limitations. By defining these terms, companies can
ensure compliance with vendor agreements and legal obligations, manage
liabilities, and better plan for asset servicing needs.
Attribute Category
Attribute Category is a classification system for additional asset attributes, such
as colour, size, material, or capacity. This helps in distinguishing assets with
similar functions but varying characteristics, facilitating more refined tracking
and categorization. For example, attributes can identify assets with specific
power ratings, sizes, or materials, which is helpful in inventory control, quality
management, and procurement planning.
GRN Conversion Factors
GRN Conversion Factors detail the conversion ratios applied to the asset upon
receipt, allowing for accurate inventory tracking and measurement. For instance,
if assets are ordered by weight but tracked by quantity, the conversion factor
would standardize this measurement.
3. Click Submit.
13.3.5 Depreciation Calculation
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This feature automatically calculates the depreciation value of each asset based
on selected accounting methods, such as straight-line method (SLM).
Depreciation calculations are vital for accurate financial tracking and reporting,
as they reflect the current value of assets over time, impacting both operational
budgets and tax reporting.
To create a depreciation calculation master, follow the below steps:
1. Navigate to Assets > Masters > Depreciation Calculation> Asset
Depreciation Calculation List
2. Click on Create Depreciation Calculation
3. Add the following details:
a. Certifying company
b. Effective date from
c. Asset group
d. Act
e. Depreciation method
f. Depreciation percentage
g. Write off percentage
4. Click Create.
13.3.6 Store Master
The Store Master section organizes information about storage locations,
warehouses, or designated areas for asset storage. By linking assets to specific
locations, companies can efficiently track and manage physical asset inventories,
enabling better control over assets spread across multiple sites.
To create a store master, follow the below steps:
1. Navigate to Assets > Masters > Store Master> Store List
2. Click on Create Store
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3. Add the following details:
a. Store name
b. Store code
c. Certifying company
d. Contact person who is in-charge of the store
e. Remarks, if any
f. Whether the store is active or not
g. Contact details
4. Click Create.
13.3.7 Supplier
This section contains a list of suppliers who provide assets or related services,
such as maintenance and repairs. It enables users to manage vendor
relationships, streamline asset procurement, and track supplier-specific data,
such as contracts, warranties, and service agreements.
Create Supplier
This option allows the user to manually add a new supplier to the system. By
filling out supplier details like name, contact information, and payment terms,
the user can set up individual supplier profiles.
To create a supplier manually, follow the below steps:
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1. Navigate to Assets > Masters > Supplier > Supplier Master List
2. Click on Create Supplier
Fields
Explanation
Data Type
Supplier Name*
The official name of the
supplier as recognized in
Text
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contracts and legal
documents, used for
identification and record-
keeping.
Print Name
An abbreviated or
simplified version of the
supplier name for printing
purposes, often used on
invoices or reports.
Text
Supplier Code
A unique code assigned to
the supplier, allowing for
easy reference and search
within the system.
Text
Vendor Type*
The category of the
supplier (e.g., service
provider, manufacturer)
that helps classify and
organize vendors based on
their business type.
Dropdown
Contact Name*
The name of the primary
contact person at the
supplier's organization,
facilitating communication
and coordination.
Text
Rating
The rating assigned to the
supplier based on
performance or reliability,
useful for evaluating
supplier quality and past
experiences.
Decimal
LST No.
Local Sales Tax (LST)
number of the supplier,
required for tax-related
compliance, especially if
the supplier operates under
local tax jurisdictions.
Text
CST No.
Central Sales Tax (CST)
number for suppliers
involved in interstate trade,
necessary for compliance
with central tax
regulations.
Text
PAN No / Tax ID*
The supplier's Permanent
Account Number (PAN) or
tax identification number,
required for regulatory
compliance and tax
reporting.
Text
VAT Registration No.
The supplier's Value Added
Tax (VAT) registration
number, essential for
Text
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transactions that involve
VAT for compliance and tax
processing.
Excise Duty No.
The supplier's excise duty
registration number,
applicable if the supplier
deals in goods subject to
excise duty.
Text
LBT No.
Local Body Tax (LBT)
number, applicable to
suppliers who operate in
regions where this tax is
enforced, necessary for
compliance with local tax
authorities.
Text
GSTIN
Goods and Services Tax
Identification Number
(GSTIN) of the supplier,
crucial for suppliers
involved in goods and
services transactions within
GST-compliant regions.
Text
MSME No.
The supplier's Micro, Small
& Medium Enterprises
(MSME) registration
number, applicable to
suppliers classified under
the MSME category, useful
for regulatory benefits and
compliance.
Text
Favouring / Payee
The name to be used for
issuing payments to the
supplier, ensuring that
payments are directed to
the correct entity or
individual.
Text
Remarks
Additional notes or
comments about the
supplier, which can include
specific terms, agreements,
or observations, useful for
internal record-keeping.
Text (Multiline)
Active*
A status indicator (usually
a checkbox) to mark
whether the supplier is
currently active and
available for transactions.
This helps in managing
active and inactive
suppliers.
Checkbox (Yes/No)
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Constitution
The legal structure of the
supplier’s organization
(e.g., sole proprietorship,
partnership, corporation),
important for regulatory
and contractual purposes.
Dropdown
Credit Period (Days)
The number of days
granted as credit for
payments, defining the
supplier's payment terms,
which helps in cash flow
management and planning
payment schedules.
Numeric
Contact Details
Detailed contact
information for the
supplier, including phone
number, email, and
address, ensuring ease of
communication and
efficient coordination for
orders, payments, and
inquiries.
Text (Multiline)
Grid
Documents
Upload relevant documents related to the supplier, such as contracts,
certifications, and compliance records.
Supplier Evaluation
Add the evaluation record of the supplier’s performance, in order to assess
factors like quality, delivery, and reliability, which helps in strategic sourcing and
decision-making.
ITR Compliance
Add the supplier’s Income Tax Return (ITR) details, which is crucial for
regulatory and financial assurance, especially for long-term partnerships.
3. Click Create
Supplier Bulk Upload
This feature enables users to upload multiple supplier records at once through a
bulk upload template, typically in CSV or Excel format. It’s especially useful for
onboarding a large number of suppliers quickly, saving time by automating data
entry.
To upload supplier data in bulk, follow the below steps:
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1. Navigate to Assets > Masters > Supplier > Supplier Bulk Upload
2. Click on Create Supplier Bulk Upload
3. Download the Excel template by clicking Download Excel Template
4. Format the data according to the template
5. Upload the Excel file, and populate the system with supplier records in
one step.
Stop Payment Bulk Upload
This option allows users to upload a list of suppliers for whom payments should
be paused. By uploading a bulk list, the user can efficiently manage payment
suspensions for multiple suppliers at once, rather than stopping payments
manually for each. This feature is helpful for handling temporary suspensions or
managing supplier-related payment holds based on specific criteria.
To stop bulk upload of the payments, follow the below steps:
1. Navigate to Assets > Masters > Supplier > Stop Payment Bulk Upload
2. Click on Stop Payment Bulk Upload
3. Download the Excel template by clicking Download Excel Template
4. Format the data according to the template
5. Upload the Excel file, and populate the system with supplier records in
one step.
13.4 Reports
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13.4.1 Finance
13.4.1.1 Fixed Assets Depreciation Schedule-Company Act-Detail(Item Wise)
13.4.1.2 Fixed Assets Depreciation Schedule-IT Act-Detail(Item Wise)
13.4.2 Inventory
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13.4.2.1 Asset Issue Report
13.4.2.2 Asset Purchase Register Report
13.5 Depreciation
The Depreciation section offers a comprehensive overview of each asset's
depreciation status. It includes information on accumulated depreciation,
remaining book value, and options for adjusting depreciation entries if needed.